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  Canadian Intercollegiate Baseball Association
Association de Baseball Inter-Universitaire Canadienne
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 Constitution and Bylaws Minimize
  1. Name
    1. Canadian Intercollegiate Baseball Association.
    2. In french, Association de Baseball Inter-Universitaire Canadienne.
    3. When abbreviated, CIBA/ABIC.
  2. Mission Statement
    1. To promote and facilitate competitive baseball among and within colleges and universities throughout Canada.
  3. Membership
    1. There shall be three categories of membership:
      1. Full Members shall be individual institutions/teams paying full membership fees and participating in league, playoff and championship play under jurisdiction of the CIBA/ABIC.
      2. Affiliate Members shall be leagues or associations approved by the CIBA/ABIC, participating in league and playoff play under their own jurisdiction with their champion advancing to the CIBA/ABIC National Championship.
      3. Life Members shall be individuals honoured by the CIBA/ABIC with the privilege of participating in all CIBA/ABIC events and functions.
    2. Each Past President shall be awarded an honorary Life Membership in the association.
    3. Members agree to abide by the Constitution, policies, guidelines, playing rules and eligibility rules as adopted from time to time by the CIBA/ABIC.
    4. To remain in good standing, members must pay all fees, penalties, fines and any other financial obligations required under the Constitution, policies or guidelines as adopted from time to time by the CIBA/ABIC. Failure to do so shall result in suspension of membership privileges.
    5. Only members in good standing may participate in CIBA/ABIC meetings, league play, events or competitions.
    6. Members under suspension or probation and guests may attend CIBA/ABIC meetings at the discretion of the Chair.
  4. Structure
    1. Members shall participate within and through a regional league known as a Conference. Conferences will be determined by the membership at a general meeting.
    2. The association shall be governed by an Executive Committee, composed of the President, Past President, Executive Vice President and Administrative Vice President.
  5. Duties and Responsibilities
    1. Executive Committee
      1. Shall carry out and safeguard the articles of the Constitution, policies, guidelines, playing rules and eligibility rules as adopted from time to time by the CIBA/ABIC.
      2. Shall conduct the affairs of the association between general meetings .
      3. Shall review the activities of its individual officers, the Commissioner and any standing, ad hoc or special committees.
      4. May appoint ad hoc or special committees, as required from time to time.
      5. May hire staff as required or approved by the membership.
    2. The President
      1. Shall represent the Association in all affairs, events and activities.
      2. Shall chair all General Meetings and meetings of the Executive Committee.
      3. Shall report to the Executive Committee.
      4. Shall appoint the following Standing Committees annually:
        1. Standing Committee for Statistics and Awards
        2. Standing Committee for National Championships
        3. Standing Committee for Marketing
      5. Shall appoint a national Umpire-in-Chief annually.
      6. Shall have the final authority on all matters relating to players, coaches or officials.
      7. May appoint ad hoc or special committees, as required from time to time.
      8. May sign contracts, notes, instruments, etc. for the Association.
      9. Shall be an ex officio member of all committees.
      10. Shall issue a written report for each General Meeting and meeting of the Executive Committee.
    3. Executive Vice President
      1. Shall, in the absence or by the appointment of the President, assume the duties and responsibilities of the President.
      2. Shall report to the President.
      3. Shall be responsible for and oversee the Commissioner on all financial affairs of the Association.
      4. Shall present financial statements, including balance sheet and income statements, at each General Meeting or meeting of the Executive Committee.
      5. Shall present a budget for the approval of the Annual General Meeting.
      6. Shall be a signing officer for the Association.
      7. Shall perform any other duties assigned from time to time by the President.
      8. Shall issue a written report for each General Meeting and meeting of the Executive Committee.
    4. Administrative Vice President
      1. Shall, in the absence of the Executive Vice President or by the appointment of the President, assume the duties and responsibilities of the Executive Vice President.
      2. Shall report to the President.
      3. Shall be responsible for and oversee the Commissioner on all written matters of the Association.
      4. Shall perform any other duties assigned from time to time by the President.
      5. Shall issue a written report for each General Meeting and meeting of the Executive Committee.
    5. The Commissioner
      1. Shall conduct the affairs of the association between meetings of the Executive Committee.
      2. Shall report to the Executive Committee.
      3. Shall maintain accurate accounts of all income and expenditures.
      4. Shall be a signing officer of the Association.
      5. Shall, in consultation with the President, prepare an agenda for each General Meeting or meeting of the Executive Committee.
      6. Shall maintain accurate minutes of all General Meetings and meetings of the Executive Committee and distribute them within ten days of the conclusion of each meeting.
      7. Shall be responsible for scheduling all regular season and play-off games in accordance with CIBA/ABIC policy.
      8. Shall maintain an accurate account of all playing records and statistical information by team and individual player.
      9. Shall maintain up to date schedules, scores and standings and report to the media in a timely fashion throughout the playing season.
      10. Shall issue a written report for each General Meeting and meeting of the Executive Committee.
    6. Umpire-in-Chief
      1. Shall report to the President.
      2. Shall be responsible for the development, evaluation, supervision and assignment of umpires for all regular season and play-off games.
      3. May appoint an umpire assignor to assist in each conference.
      4. Shall, in consultation with the Commissioner, assign umpires for the National Championship.
      5. Shall issue a written report for each General Meeting and meeting of the Executive Committee.
  6. Meetings
    1. All meetings of the association will be conducted under the general provisions of Parliamentary Procedure.
  7. General Meeting
    1. A General Meeting of the membership shall be held annually in conjunction with the National Championship.
    2. At least sixty days notice must be provided showing the date, time and place of each meeting. Notice of meeting may be waived with the unanimous consent of those present at a duly constituted meeting.
    3. A complete agenda and copies of written reports should be circulated to all members at least twenty days in advance of the meeting.
    4. The agenda shall include at least:
      1. Minutes of previous meeting
      2. Business arising from the minutes
      3. Reports
        1. President
        2. Executive Vice President
        3. Financial Statements
        4. Administrative Vice President
        5. Commissioner
        6. Standing Committees
        7. Umpire-in-Chief
      4. Budget
      5. New Business
      6. Date, Time and Place of Next meeting
    5. The meeting may be attended by a representative of each Member in Good Standing, Life Members and each member of the Executive Committee. Guests and observers may attend at the discretion of the Chair.
    6. Attendance by at least one third of the total voting delegates shall constitute a quorum.
    7. A General Meeting may be called at any time by the Executive Committee or the President provided at least sixty days notice is given.
    8. A General Meeting shall be called when any five members, representing at least three conferences, request such a meeting. Such request must be in writing, stating the reason for the request and signed by the five members. Such a meeting must be called within ninety days, allowing for the usual sixty days notice, of receiving the written request.
  8. Executive Committee
    1. May meet at any time as called by the President.
    2. At least twenty days notice must be provided showing the date, time and place of each meeting. Notice of meeting may be waived with the unanimous consent of those present.
    3. A complete agenda and copies of written reports should be circulated to all members at least ten days in advance of the meeting.
    4. The agenda shall include at least:
      1. Minutes of previous meeting
      2. Business arising from the minutes
      3. Reports
        1. President
        2. Executive Vice President
        3. Financial Statements
        4. Administrative Vice President
        5. Commissioner
      4. New Business
    5. A meeting shall be called when the two Vice Presidents request such a meeting. Such request must be in writing, stating the reason for the request and signed by the two Vice Presidents. Such a meeting must be convened within sixty days, allowing for the usual twenty days notice, of receiving the written request.
    6. Guests and observers may attend at the discretion of the Chair.
  9. Voting
    1. General Meeting
      1. Each Member in Good Standing, each Life Member and each member of the Executive Committee shall be voting delegates and be entitled to one vote.
    2. Executive Committee Meeting
      1. Each member of the Executive Committee shall have only one vote.
    3. The Chair may only vote to create or break a tie vote. Should the Chair vote to create a tie, that motion is declared lost.
  10. Elections
    1. Elections for the positions of President, Executive Vice President and Administrative Vice President will be held at the Annual General Meeting following the conclusion of the respective term of office.
    2. In the event that a position is vacated, an election will be held at the next General Meeting or a General Meeting may be called for that purpose.
    3. The President shall be elected for a term of two years.
    4. The Executive Vice President and Administrative Vice President shall be elected for a term of one year.
  11. Disputes, Discipline and Appeals
    1. The Commissioner shall hear and rule on all disputes between or among members.
    2. The President, with or without a committee, shall hear and rule on all appeals.
    3. Rulings shall be in writing and shall include any fines, penalties or sanctions deemed appropriate.
    4. A final appeal of the President’s ruling may be made at the next meeting of the Executive Committee, provided:
    5. A deposit of $100.00 and the appeal is filed in writing with the Commissioner within ten days of the written ruling from the President. The deposit would be forfeited unless the appeal was upheld, in which case it would be refunded.
  12. Amendments
    1. Amendments to this constitution may be made at any duly constituted General Meeting with the vote of at least two thirds of those in attendance, provided:
      1. Notice of Motion for such amendment was made at the preceding General Meeting, or
      2. Notice of Motion was circulated in writing to all members by the Commissioner at least 30 days in advance of the General Meeting where the amendment is to be considered.
  

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